ACT Humanist Society Inc
Privacy Policy

We value and respect your privacy. We undertake to take all reasonable steps to protect the privacy of people accessing our website and supplying information, and to keep that information as secure as possible. This policy is designed to protect your information. It sets out what type of information we might collect, how we will use it, and how we will store it. 

The Privacy Policy applies to our website and to information held by the Society relating to our members and others. On becoming a member of the Humanist Society and accessing our website you agree to the Privacy Policy. If you do not accept the Privacy Policy in force from time to time, do not access, use or submit information to our website, or register as a member of the Society. 

a. Collection of Personal Information

We collect personal information about our members for the purpose of maintaining a register of members of the Society, in accordance with the ACT Associations Incorporation Act 1991 and the Associations Incorporation Regulation 1991. This information is submitted by our members when completing a membership application form.

The Society will only collect personal information necessary to deliver our services. We may collect the following types of personal information: address and  contact details; details about skills and interests; payment details and other information relevant to the relationship of the individual with the Society. We may also from time to time collect sensitive information such as philosophical or religious beliefs or affiliations, but only on a voluntary basis.

In common with many websites our website may collect aggregated information which tells us about visitors to our website but not the identity of those visitors. For example, we may collect information about the date, time and duration of visits and which pages of the website are most commonly accessed. This information is used by us to help to administer and improve the website.

b. Use of Personal Information

The Society uses personal information to provide services. We may also use personal information to notify individuals of information and opportunities they may be interested in; for example sending a newsletter or a notice of a meeting, or other event relating to the Society. 

Mailing address information may be communicated to the Council of Australian Humanist Societies (CAHS)  to enable mail distribution of the magazine “Australian Humanist”. If you would prefer your mailing address information is not communicated to CAHS please contact the Secretary. Other than for this purpose our policy is not to provide personal information to third parties. 

 De-identified data may be used to meet regulatory and funding requirements or for the purposes of internal reporting and improvement of services.  

c. Third Party Use of Personal Information

We are not responsible for the practices or content of other services or sites that are operated by third parties but which are linked to our website. If we are linked to third party services or sites, then it does not necessarily constitute sponsorship, endorsement or approval by the Society of the content, policies or practices of those services or sites. If you leave our website via such a link, you should check the privacy policy of the third party site.

d. Security of personal information

The Society will take reasonable steps to protect personal information from misuse, interference and loss, unauthorised access, modification or disclosure. Only authorised Society personnel are provided with access to individuals’ personal information. Where personal information is no longer required by the Society, we will take reasonable steps to destroy or de-identify information in accordance with legal requirements for retention and disposal.

e. Permitted Disclosure

Under ACT law the register of members must include the name and address of each member of the Society. The register of members of the Society, including your name, must be open for inspection by other members. In relation to inspection of the register by other members it is possible to use the address of the Society as your member’s address. Please contact the Secretary to discuss how this may be achieved.   

You consent to the Society at its discretion using your personal information to check your identity. You consent to the Society disclosing your personal information to law enforcement agencies and others if we in good faith believe we are legally obligated to do so.

f. Right of Access and Correction

You may access the personal information the Society holds about you. Generally, if any of that information is incorrect, you can contact the Secretary to arrange for the information be corrected. 

g. Complaints and Enquiries

The Society takes all complaints seriously. To lodge a complaint, or seek further information about this policy please contact:

The Secretary
ACT Humanist Society
secretary@canberrahumanists.org.au

Authorised by
Committee, ACT Humanist Society
26 April 2016